JOB DESCRIPTION:

Administrative Support

• Provide administrative support to Affiliate Finance Director and CFS team;
• Manages the division’s office supplies, travel needs, meeting room bookings, employee engagement activities, etc.;
• Creates calendar for team meetings, and maintains the minutes of meetings;
• Prepares division’s Purchase Requisitions and coordinates with Global Procurement Services (GPS) for purchases requiring contract;
• Monitors divisions Purchase accruals;
• Monitors and tracks contracts signed by the Affiliate Finance Director;
• Monitors and tracks CFS contracts and informs contract owners of expiring or due for renewal contracts;
• Monitors team’s monthly compliance in Laserfiche reporting;
• Monitors Internal Policy Deviation log;
• Monitors the CFS_Manila Outlook inbox;
• Manages team trainings;
• Manages CFS document filing and archiving.
• Acts as the liaison person for corporate audit, external audit, and other CFS guests. Assists in meeting room bookings, travel and ground transportation needs, etc.

Accounting Support

• Assists in check releasing and in monitoring completeness of official receipts for vendor payments;
• Acts as backup of the Treasury Analyst in payment selection;
• Perform needed Intercompany Billing transactions/clearing of accounts in SAP

Others

• Manages Corporate Credit Cards and Handle Business Travel Account Card;
• Other relevant tasks that will be assigned from time to time.